TOOLBOX for Children and Youth

TOOLBOX for Children and Youth

TOOLBOX is a group of documents that have been written to support the ‘Keeping them Safe’ manual. The purpose of these documents is to give examples and possible templates of policies, procedures and forms for the care of children and youth in church programme environments. These documents are free to download and edit to suit your own context.


The examples of Guidelines and Procedures in TOOLBOX are based on the “Keeping themselves Safe” document. They are not intended to be stand-alone policies or procedures but to guide Parish leaders to develop their own policies and procedures and  to give examples of problems that may arise and potential ways to respond to them. The TOOLBOX should be used in conjunction with the ‘Keeping Them Safe’ document as the TOOLBOX does not include everything from Keeping them Safe. Each parish needs to consider the specific context in which it is operating including programmes, buildings, expectations of leaders, potential needs and risks. These are “working documents” and will be added to and edited by Diocesan Youth and Children’s enablers with new scenarios intermittently.

Diocesan Documents

Safety Performance Review
Diocesan Health and Safety Policy Document
Protection Policy (From keeping them Safe)
Safer Recruiting (From Keeping the Safe)

Toolbox Contents and Index

Policy and Procedures Examples
Accidents and Incidents
At Risk Behaviours
Babies and Toddlers
Behaviour Management
Camps and Overnights
Leader's Code of Conduct
Collection from Programmes
Enrolment Forms
Leader's Mental Health
Recruiting Staff and Volunteers
Reporting Abuse
Risk Management Template
Sexual Harassment
Shared Living and Overnighters
Social Media

Examples of Forms
Accident and Incident Report 
Disclosure of Abuse Form
Employment Application Form
Enrolment Form
First Aid Register
Information for Parents Form
Permission Slip
Record of Training
Risk Identification Example
Risk Identification Form
Sign In Sheet Example
Volunteer Application Form
Mental Health Safety Plan
Mental Health Management Plan

How to Recognise Abuse

Summary of Policies for Young Children's Leaders